THE CONSTITUTION OF
THE WHITE LION SOCIETY

NAME

1.   The Society shall be called ‘The White Lion Society’.

OBJECT

2.   The object of the Society is to support the work and activities of the College of Arms. Any activity of the Society which directly affects the College, shall be subject to the approval of the Chapter of the College.

MEMBERSHIP

3.   a) Membership of The Society shall be at the discretion of the Council. The Society shall consist of members who may be individuals, Societies or Institutions, which support the object of the White Lion Society.
      b) Honorary Members may be elected at the discretion of the Council. Such Honorary Members shall not be eligible for election to the Council of the Society.

FINANCE

4.   a) Each member or member organization shall pay an initial subscription on joining and thereafter an annual subscription due on 1st January in each calendar year, of such amounts as the Council may from time to time determine.
      b) The Council may terminate the membership of any member whose subscription is one year in arrear.
      c) The financial year of the Society shall end on 31st December in each year and the accounts of the Society shall be balanced to that day.
      d) The Honorary Treasurer shall be responsible for the preparation of the Society’s accounts, which shall be presented at the Society’s Annual General Meeting.

PRESIDENT

5.   The Society shall have a President who shall be elected at a General Meeting and thereafter shall continue to serve until the Society at a General Meeting otherwise determines or he/she resigns or dies or becomes otherwise incapacitated. The three Kings of Arms for the time being shall be invited to serve as Vice- Presidents.

COUNCIL AND OFFICERS

6.   a) The affairs of the Council, not reserved for a General Meeting, shall be managed by a Council of eleven members.
      b) Ten members of the Council, who shall be members of the Society, shall be elected at the Annual General Meeting of the Society by the members of the Society and shall serve for one year, and shall be eligible for re-election.
      c) One member of Council shall be nominated by the Chapter of the College of Arms, and shall continue to serve until replaced by the Chapter.
      d) The Officers of the Society shall be a Chairman, a Vice Chairman, a Secretary and a Treasurer appointed by the Council from amongst its members. The same person may hold more than one office but shall not thereby acquire more than one vote at a Council or General Meeting. Officers appointed by the Council remain in office until they become disqualified either by resignation from the office or ceasing to be a member of the Council. If an Officer ceases to be a member of Council on account of failing to be elected at an AGM, he will continue in office pro tem until the next meeting of the Council.

7.   a) Any vacancy on the Council may be filled by the Council by co-option until the next Annual General Meeting.
      b) The Council may co-opt additional Members from amongst the general membership of the Society for any period expiring not later than the date of the next Annual General Meeting.

COUNCIL MEETINGS

8.   a) A quorum for a meeting of Council shall be five members, including at least two of the Officers of the Society.
      b) The Council shall have a minimum of two meetings a year.
      c) The Council shall keep a Minute Book wherein shall be named all who attend each meeting. The minutes of previous meetings shall be confirmed at each Council Meeting.

GENERAL MEETINGS

9.   a) The Annual General Meeting of the Society shall be held in each calendar year on a date to be selected by the Council, but not more than three months from the end of the Society’s financial year. The Meeting will elect the Council, receive the annual accounts and consider such other matters as have been properly notified to the Secretary not less than 21 days before the date of the Meeting.
      b) A Special General Meeting shall be convened by the Secretary at any time upon a written requisition containing the text of any resolution to be proposed thereat, from the President, the Council or any ten members of the Society.
      c) At least 28 days before the Annual General Meeting and 14 days before a Special General Meeting, the Secretary shall serve notice on all members of the Society of such Meeting.
      d) Each member of the Society present at a General Meeting shall have one vote whether on a show of hands or by ballot. In case of equality the Chairman of the Meeting shall have a second or casting vote. A resolution put to a General Meeting shall be decided by a show of hands unless a ballot is ordered by the Chairman or upon the demand of at least five members present.
      e) A quorum for an Annual General Meeting or a Special General Meeting shall be ten members.

ALTERATION OF RULES

10.   a) The Constitution of the Society may be added to, altered, or consolidated at any General Meeting, provided that the proposal to do so is set out verbatim in the notice convening the Meeting and is adopted by no less than two-thirds of the members of the Society present.
       b) If at any time the Chapter of the College passes a motion withdrawing its support from the Society, the Society will be wound up for all purposes connected with the College of Arms.
       c) In the event of the Society being wound-up, any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other institution or institutions having objects similar to the objects of this Society as the members of the Society may determine, or, if that cannot be done shall be applied for some other similar purpose.

As amended at the 2007 AGM and confirmed at the 2008 AGM.